Virtual Assistant to the CEO
NAITUR Agency is hiring a Virtual Assistant. Support daily operations, manage communications, and keep projects moving across a fast-paced AI agency environment.
Responsibilities:
- Manage calendars, schedule meetings, and coordinate across time zones
- Organize meeting agendas, take notes, and ensure action items are followed up
- Maintain internal trackers, SOPs, and documentation libraries (Notion/ClickUp)
- Support client onboarding with email coordination and documentation management
- Assist with basic research and data entry for client projects and internal ops
- Monitor Slack, email, and CRM activity to ensure nothing is missed or delayed
- Prepare reports, update project dashboards, and surface status summaries
- Handle light personal admin support for executives (occasionally)
Grow Your Knoweldge and Experience as VA to the CEO
NAITUR Agency is looking for a proactive and highly organized Virtual Assistant to support our leadership team and client delivery operations. This role is ideal for someone who thrives in a dynamic remote environment, can juggle multiple responsibilities, and has a sharp eye for detail. You’ll play a critical role in managing schedules, coordinating team workflows, and ensuring timely follow-ups across both internal and external touchpoints.
You’ll handle a wide range of administrative and operational tasks, including inbox and calendar management, meeting preparation, basic research, CRM updates, and light project coordination. You’ll work closely with our Operations Manager, Automation Specialists, and CEO—serving as a reliable, adaptable point of support across the business.
This is more than a calendar and email job. We’re looking for someone who anticipates needs, thrives on organization, and takes ownership of making sure things don’t slip through the cracks. If you enjoy solving small problems before they become big ones—and want to be part of a high-functioning remote team—this role is for you.
Requirements:
- 2+ years of experience as a virtual assistant, executive assistant, or operations coordinator
- Strong written and verbal communication skills in English
- High proficiency with remote tools: Google Workspace, Slack, Notion, ClickUp, HubSpot
- Exceptional organizational skills and a high level of reliability and discretion
- Ability to manage multiple tasks without micromanagement
- Proactive problem-solver with a sense of urgency and ownership
- Comfortable working in a fast-paced, remote team environment
- Bonus: Experience supporting teams in tech, marketing, or automation industries
Common Questions.
We believe in clarity and transparency. Find quick answers to the most common questions about automation, our process, and how we can help your business.
Businesses of all sizes and across various industries can benefit, especially those with repetitive, high-volume tasks, data processing needs, or a desire to improve efficiency and reduce operational costs.
Project timelines vary depending on complexity, scope, and the specific technologies involved. We'll provide a detailed timeline after our initial assessment.
While ROI varies, clients often see significant returns through reduced operational costs, increased efficiency, improved accuracy, and enhanced employee productivity. Our audit can provide a personalized estimate.
Not at all! Our team handles the technical implementation, integration, and ongoing support. Your role is to define your business needs, and we'll translate them into automated solutions.
Data security and compliance are paramount. We implement robust security protocols, adhere to industry best practices, and ensure solutions meet relevant regulatory requirements specific to your industry.
Our primary goal is to help you learn about the possibilities available
With every strategy session, we learn as well.
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